How to Choose the Right Email Hosting Provider

September 2019

As your business grows, so do its technological and security demands. If you don’t have one in place already, now may be the time to consider implementing a dedicated server for your business email needs. However, there are some things you need to know before you decide on the best email hosting service for your business.

Importance of Choosing the Right Email Server

Deciding on email hosting services for your business isn’t something to be taken lightly. This is especially true if your business requires you to send any sensitive information or confidential files via email. The right host will provide the security needed to protect these files. Choosing the right email server can also help ensure that your company’s email system will run smoothly and efficiently – which can improve communication and productivity in the workplace.

Top Factors to Consider When Shopping for an Email Host

Not sure where to begin when it comes to shopping for a business email host? Be sure to take these key factors into consideration.

1. Security

No matter what industry you find yourself in, security is key in business email correspondence. The absolute last thing your business needs is to end up falling victim to a data breach, where sensitive information is compromised due to poor email security. This type of situation not only costs your business money, but it can permanently scar your reputation.

When selecting an email host for your business, look for security features that will give you added protection, such as:

  • Spam Filtering
  • Malware & Virus Scanning
  • Data-Loss Prevention Tools

2. Ease of Use

A user-friendly interface will also be important when deciding on an email server for your business. You don’t want to have to set aside company time and money to train employees on how to use their new email. By selecting an interface that’s intuitive and easy to use, your employees should have no issues making the transition to the new server. Ideally, this should include email hosting that’s mobile-friendly so employees can send and receive emails from the convenience of their smart devices.

In the event of issues or questions, your employees should also be able to reach the hosting company 24 hours a day, seven days a week for support.

3. Data Storage

Before you select an email server, be sure to carefully consider your data storage needs as well. You’ll want to think not just about your current storage needs, but how these may evolve as your business continues to grow. Specifically, look for an email server that will provide plenty of space for your files and archiving abilities if needed. The ability to back-up files will also give you added peace of mind and prevent the loss of important data.

4. Value

When shopping for an email server, remember that price and value are two very different things. If you choose an email server based on price alone, you may regret it down the road. Instead, shop around for the server that will provide you with the best overall value for your money. When it comes to email servers, you typically get what you pay for.

These are just a few of the most important considerations to keep in mind when you’re shopping for email hosting providers. Security, ease-of-use, storage abilities, and value are all key components of a great email host that will serve your business well for years to come.

Contact our team at ReliableSite today to find out more about how our dedicated servers can be used for your company’s email needs.